Activa The Financial Actionable Intelligence Platform
PBI synced · 14:32 IST CM Chandra · CFO
Mode 1 · User-Initiated Review

P&L Delta — March 2026

Transaction delta by P&L Group Head with drill-down to ledger codes. Click any row to initiate a review. Severity glyphs are visual cues only — the binding logic lives in the assigned prompt template.

FY 2025–26
Sync 14:32 IST · fresh ✓
Source PBI · FY26 P&L Daily
Currency INR
Default landing canvas. Group Heads collapsed; click chevron or row to expand GL drill-down. Status pills show where each line is in the review lifecycle; the action button changes accordingly.
Filter Cycle · Mar 2026 · 12 of 28 lines closed for the period
P&L Line Actual Prior MoM% YoY%
▸ Revenue Reviewed
₹ 4,82,00,000 ₹ 4,51,00,000 +6.8% +18.0%
▸ COGS · Direct Costs In progress
₹ 2,94,00,000 ₹ 2,71,00,000 +8.4% +22.0%
▸ Employee Costs ▲ Warn In progress
₹ 1,12,00,000 ₹ 95,00,000 +17.8% +24.0%
6010Salaries — Permanent Reviewed ₹ 78,00,000 ₹ 71,00,000 +9.8% +18.0%
6120Contract Staff ● Critical ₹ 21,00,000 ₹ 9,00,000 +133.3% +210.0%
6300Annual Bonus Provision ₹ 13,00,000 ₹ 15,00,000 -13.3% -8.0%
6400Statutory Contributions Reviewed ₹ 8,40,000 ₹ 7,60,000 +10.5% +12.0%
▸ Marketing Expenses ▲ Warn In progress
₹ 42,00,000 ₹ 31,00,000 +35.5% +12.0%
▸ G&A · Overhead Reviewed
₹ 58,00,000 ₹ 54,00,000 +7.4% +9.0%
▸ Finance Costs Not started
₹ 18,00,000 ₹ 17,00,000 +5.9% +4.0%
▸ Tax Provisions Reviewed
₹ 24,60,000 ₹ 22,10,000 +11.3% +15.0%
Numeric cells use tabular numerals (JetBrains Mono) so values align vertically — critical for scanning financial statements. Coloured deltas: green = favourable, red = adverse. Glyphs (▲ Warn, ● Critical) signal threshold breaches but stay subtle.
Mode 2 · Embedded Review

Power BI Embedded

Live Power BI report rendered via secure iframe. ACTIVA overlays "Review this line" affordances onto identified GL lines. The downstream review flow is identical to Delta Mode — only the entry point differs.

Report FY26 P&L Daily
Workspace Finance-Prod
Embed Auth Service Principal · valid 47m
Iframe sandboxed. Overlay buttons appear on row hover. Click triggers same Review Composer as Delta Mode.
iFrame Power BI Embed · Token TTL 47m
Live · Power BI Service
FY26 P&L Daily — March 2026
Refreshed 14:32 IST · 728 rows
Revenue MTD
₹ 4.82 Cr
EBITDA%
21.4%
Revenue ₹ 4,82,00,000 +6.8% +18.0%
— Product Revenue Domestic (4010) ₹ 3,12,00,000 +4.7% +14.2%
Employee Costs ₹ 1,12,00,000 +17.8% +24.0%
— Salaries Permanent (6010) ₹ 78,00,000 +9.8% +18.0%
— Contract Staff (6120) ● CRITICAL ₹ 21,00,000 +133.3% +210.0%
Marketing Expenses ₹ 42,00,000 +35.5% +12.0%
G&A · Overhead ₹ 58,00,000 +7.4% +9.0%
EBITDA ₹ 1,03,00,000 +12.0% +28.0%
Hover any row → "Review this line" overlay appears. Embed-to-GL mapping is maintained in a config table by the ACTIVA Platform Admin.
Mode 1 · User-Initiated Review

Balance Sheet — March 2026

Position-snapshot review across Assets, Liabilities, and Equity. Click any row to initiate a review. Severity glyphs are visual cues only — the binding logic lives in the assigned prompt template.

As at 31 Mar 2026
Sync 14:32 IST · fresh ✓
Source PBI · FY26 BS Daily
Currency INR
Position-snapshot canvas. Group Heads (Assets · Liabilities · Equity) collapsed by default; click any row to expand into its constituent BS lines and drill into reviews.
Filter Position · 31 Mar 2026 · 6 of 23 lines closed for the period
BS Line Closing Prior Δ MoM Δ YoY
▸ Non-Current Assets Reviewed
₹ 14.20 Cr ₹ 13.85 Cr +2.5% +8.0%
▸ Current Assets ▲ Warn In progress
₹ 8.92 Cr ₹ 7.41 Cr +20.4% +34.2%
2100Inventories ₹ 2.18 Cr ₹ 1.94 Cr +12.4% +18.6%
2200Trade Receivables ● Critical ₹ 4.21 Cr ₹ 3.18 Cr +32.4% +58.0%
2300Cash & Cash Equivalents ₹ 2.53 Cr ₹ 2.29 Cr +10.5% +14.8%
▸ Equity Reviewed
₹ 11.40 Cr ₹ 10.92 Cr +4.4% +12.1%
▸ Non-Current Liabilities
₹ 5.80 Cr ₹ 6.10 Cr -4.9% -8.5%
▸ Current Liabilities ▲ Warn In progress
₹ 9.32 Cr ₹ 7.04 Cr +32.4% +48.2%
Balance equation check · Assets ₹ 23.12 Cr = Liabilities ₹ 15.12 Cr + Equity ₹ 11.40 Cr — out of balance by ₹ 3.40 Cr (likely intercompany clearing pending). Top variance lines flagged for review by the assigned prompt templates.
CFO Authoring Surface

Refex Financial Engine

Your Power BI P&L hierarchy is the canvas. Each row shows the number of prompts authored, the stakeholders responsible, and whether the line has full coverage. Click any row to drill into its prompts; create new prompts directly from any Group Head or GL code.

P&L Hierarchy · FY 2025–26
Source · Tally → Power BI · 47 GL codes · 22 active prompts · 8 group heads
Search GL or group…
Sort · P&L order
Group Head · GL Actual MTD Prompts Stakeholders Status Action
▸ Revenue
₹ 4.82 Cr
4
VR CM
Active
▸ COGS · Direct Costs
₹ 2.94 Cr
3
RK SI
Active
▸ Employee Costs
₹ 1.12 Cr
5
PM CM
Active
6010 Salaries — Permanent
₹ 78.0 L
2
PM
Active
6120 Contract Staff
₹ 21.0 L
2
PM RK
Active
2 prompts targeting GL 6120 Contract Staff
PRP-014 Contract Staff — L2 Override Apr 2026 → Mar 2027 · CHRO + Procurement v3
PRP-022 Q4 Tightening — Contract Staff (seasonal) Jan 2027 → Mar 2027 · CHRO + CFO v1
New prompt for GL 6120 Contract Staff
6300 Annual Bonus Provision
₹ 13.0 L
1
PM
Seasonal
▸ Marketing Expenses
₹ 42.0 L
3
AK CM
Active
▸ G&A · Overhead
₹ 58.0 L
3
AD CM
Active
▸ Finance Costs
₹ 18.0 L
2
SI
Active
▸ EBITDA · Margin Floors
21.4%
2
CM
Active
▸ Tax Provisions
₹ 24.6 L
0
No prompt
P&L hierarchy mirrors your Power BI matrix exactly — same rows, same hierarchy, same numbering. Click any Group Head to expand its GL codes; click any GL row to see its prompts inline. Click any prompt in the inline list to open the editor on a full page. Click [Manage] / [View] for the matrix-level edit view, or [+ Create] on uncovered rows.
Back to hierarchy
Refex Financial Engine › Employee Costs › GL 6120 Contract Staff › PRP-014 Contract Staff — L2 Override · v3
PRP-014Editing Contract Staff — L2 Override · v3 · active · 4 sample runs · 1 sent · 30d

Identify the prompt

Pick a starting template (or start blank), point this prompt at a Group Head and Ledger Head, name it, and set its severity tier.

Start from template
PRP-TMPL-001 Inheriting body, questions, evidence list
Name *
Group Head *
Ledger Head * Selecting a specific ledger creates an L2 override on top of any L1 group rule.
Severity *
Info Warning ● Critical

When should it fire?

Select one or more comparators. Multiple conditions are ORed — any one is enough to trigger the prompt.

Comparators *
MoM > 25% YoY > 50% vs Budget 2-Yr Avg Absolute ₹ threshold

Who responds?

The Primary responder receives the dispatched narrative. Others are CC'd and inherit the SLA profile.

PM CHRO Priya Menon RK Procurement Ravi Krishnan CM CFO Chandra Mouli AD Admin Head Unassigned AK CMO Anita Kapoor Add responder

When is it active?

The prompt only fires when the review period falls inside this window. Outside it stays in the library but is dormant.

Active window *
→
Full FY 2025–26 Q1 only Q4 close (Jan–Mar) Month-end window Audit season Custom…
SLA profile
Standard Review Month-End Close Board Pack Audit Season

Compose the prompt body

Pick the model, bind the signals & data this prompt sees, write the narrative shape, and define what visuals appear in the dispatched review.

A Model selection Temperature locked at 0.2 across all models for deterministic output.
B Signals & data as context Pick which signals fire the prompt and which data fields are injected. Only checked items are visible to the model.
Signals · what wakes the prompt
Data · what the model sees
C ACTIVA narrative Use {{variable}} tokens for live data. The model fills in the values at dispatch.
Reviewer focus *
Expectations from review *
Body template *
D Context data as visuals Pick which charts appear on the dispatched review canvas. Each visual is rendered from the data fields you bound in section B.
E Configuration summary A snapshot of everything this prompt will dispatch.
Prompt ID
PRP-014 Contract Staff — L2 Override · v3
Inherited from
PRP-TMPL-001 Standard MoM Spike
Bound to
Employee Costs (group) · GL 6120 Contract Staff (L2 override)
Severity
● Critical
Model
Claude Sonnet 4.6 · temperature 0.2
Signals
MoM > 25% · YoY > 50% · vs Budget > 10%
Data injected
4 fields · {{actual_amount}}, {{prior_amount}}, comparators, {{historical_24m}}, group share
Visuals
3 active · trend line · driver waterfall · context strip
Stakeholders
CHRO · Priya Menon (Primary) + Procurement · Ravi Krishnan
Active window
01 Apr 2026 → 31 Mar 2027 · Standard Review SLA
Step 3 of 5 · all required fields valid
· REFEX Industries
CM Chandra Mouli cfo@refex.com via ACTIVA · Refex Financial Engine
PM Priya Menon priya.menon@refex.com CHRO · primary ✕
RK Ravi Krishnan ravi.k@refex.com Procurement · secondary ✕ SI Suresh Iyer suresh.iyer@refex.com Finance Controller ✕
R-2026-03-0142 GL 6120 Mar 2026
● Critical · SLA 17h 42m
✦ Refex AI insights
2.5σ above 24-mo avg +180% vs budget 2nd largest in group Concentration risk: 1 new vendor = ~₹ 8 L YoY: +210%
Refex AI · Insert

Hi Priya,

The Contract Staff ledger (GL 6120) breached its L2 override threshold this period — flagging it for your review. Refex AI has analyzed the movement and surfaced the headline figures below; the full narrative and follow-up questions follow.

📐 KPI block · auto-bound to GL 6120 · March 2026
Actual
₹ 21.0 L
Prior
₹ 9.0 L
MoM
+133%
YoY
+210%
vs Budget
+180%
% of Group
18.7%
✦ Refex AI · narrative summary
Contract Staff costs rose +133% month-on-month to ₹ 21.0 L, breaching both the L2 ledger threshold (25%) and the L1 group ceiling (10%). The spike is driven primarily by new vendor onboarding (~₹ 8 L) and rate revisions in two existing engagements (~₹ 4 L). YoY trajectory of +210% indicates a structural shift rather than a one-time event. The actual is 180% above budget and 2.5σ above the 24-month rolling average. At 18.7% of the Employee Costs group, this line is now the second-largest contributor.
📈 6-Month Trend · GL 6120 · ₹ Lakh
25 18 10 3 21.0 Oct Nov Dec Jan Feb Mar
📊 Driver Decomposition · Prior → Actual
9.0 Prior +8.0 New Vendor +4.0 Rate Rev 21.0 Actual 7.5 Budget

Follow-up Questions

  1. What specific business need triggered the new vendor onboarding this period?
  2. Are the rate revisions for the two existing engagements supported by approved variation orders or contract amendments?
  3. Confirm or revise the forecast for Apr–Jun 2026 given this structural shift.
Chandra Mouli · Chief Financial Officer · REFEX Industries
Sent via ACTIVA · The Financial Actionable Intelligence Platform
Response due Mon, 18 May 2026 · 18:00 IST 17h 42m remaining

Action Required

4 pending · 1 critical · 3 warnings · sorted by SLA urgency
Search reviews…
Sort · SLA ↑
From Subject · GL Actual Δ MoM Δ YoY SLA Severity
★
CM
Chandra Mouli
CFO · via ACTIVA
Review the Contract Staff cost variance — March 2026
GL 6120 Contract Staff costs rose 133% MoM driven by new vendor onboarding and rate revisions…
₹ 21.0 L
+133%
+210%
17h 42m
Critical
☆
CM
Chandra Mouli
CFO · via ACTIVA
Review the Marketing spend variance — March 2026
GL 7010 Digital advertising spend up 47% MoM; investigate channel attribution and ROAS…
₹ 28.0 L
+47.4%
+18.0%
2d 4h
Warning
☆
SC
Suresh Iyer
Finance Controller · via ACTIVA
Review the COGS variance vs Budget — March 2026
GL 5000 Direct material cost exceeded budget by 12% — verify rate revisions with procurement…
₹ 2.94 Cr
+8.4%
+22.0%
2d 18h
Warning
☆
CM
Chandra Mouli
CFO · returned for revision
Re: Review the G&A overhead variance — Feb 2026
GL 8200 Need additional detail on facility lease escalation — please attach the renewal letter…
₹ 12.4 L
+15.2%
+6.8%
3d 6h
Warning
Double-click a row to open the review  ·  Enter on a selected row also opens it  ·  Esc closes
List → Detail navigation: the recipient lands here on entering My Reviews. Each row is a queued review request from ACTIVA. Double-click opens the review email with full Delta context and structured response form.

Responses Received

2 responses awaiting your action · accept · return for revision · or ask clarification
Search responses…
Sort · Responded ↓
From responder Subject · GL Actual Δ MoM Δ YoY Responded Severity
★
RK
Ravi Krishnan
Procurement Head
Re: COGS variance vs Budget — March 2026
GL 5000 ✓ 3/3 answered Responded yesterday 16:48 · supporting docs attached
₹ 2.94 Cr
+8.4%
+22.0%
Yesterday
Warning
✦ Response submitted · 3 questions · 3 answered · awaiting CFO acceptance Responded by Ravi Krishnan · yesterday 16:48 · 2 attachments
  1. Which raw material categories drove the +8.4% MoM spike — what is the unit price vs volume split?
    RK Ravi Krishnan · yesterday 16:48 Steel and copper drove ~70% of the spike. Roughly 60% price (commodity rally — LME steel +14% over the month) and 40% volume (Q4 build for the Goa plant scaled earlier than planned). Detailed sub-breakdown in attached XLS.
  2. Are commodity hedges in place for the next two quarters? If yes, summarise the coverage.
    RK Ravi Krishnan · yesterday 16:48 Yes — 50% of steel exposure hedged through 31 Aug 2026 at avg ₹62.4K/MT (treasury contract REF-FY26-H07). No copper hedge currently; recommend treasury review given continued LME volatility.
  3. Recommend whether procurement strategy needs to change for Q1.
    RK Ravi Krishnan · yesterday 16:48 Two changes: (a) consolidate steel buy to 2 mills from 5 — better pricing on volume commitments, draft term sheet ready; (b) move copper from spot to 3-month forwards for Q1 — supplier outreach started this week. Both for CFO sign-off.
Attached evidence XLSMar26_COGS_Breakdown_by_Material.xlsx · 68 KB PDFSteel_Hedge_Contract_REF-FY26-H07.pdf · 124 KB
Acceptance closes the review and writes the immutable archive record
☆
PM
Priya Menon
CHRO
Re: Contract Staff cost variance — March 2026
GL 6120 ◐ 2/3 answered Responded today 11:24 · forecast missing — consider asking clarification
₹ 21.0 L
+133%
+210%
Today
Critical
✦ Partial response · 2 of 3 questions answered · CFO action needed Responded by Priya Menon · today 11:24 · 1 attachment
  1. What specific business need triggered the new vendor onboarding this period?
    PM Priya Menon · today 11:24 The Bangalore product team requested 6 contract specialists for the Q1 push on the new commerce platform. Procurement onboarded TechBridge Consultants (new vendor) and AcceleraTalent (existing tier-2) to meet the timeline. Decision was made at the Jan 28 hiring review; documented in HR-EXEC-2026-04.
  2. Are the rate revisions for the two existing engagements supported by approved variation orders or contract amendments?
    PM Priya Menon · today 11:24 Partially. Engagement #1 (Mindshare Labs · 4 specialists) has a signed variation order dated 22 Feb. Engagement #2 (BlueWave Tech · 2 specialists) is verbal-only pending paperwork; procurement is following up this week. Will share both signed copies once finalised.
  3. Confirm or revise the forecast for Apr–Jun 2026 given this structural shift.
    — no response submitted —
Attached evidence PDFHR-EXEC-2026-04_Hiring_Review_Note.pdf · 48 KB
Forecast is missing — clarification recommended before close
Showing 2 of 2 responses · sorted by responded ↓ · clearing this queue is the CFO's day-end goal
Responses Received: the CFO's response-triage workspace. Every submitted response lands here for accept · return · ask clarification · escalate. Accepting moves the review to Closed with the full Q&A archived.

Snoozed Reviews

3 snoozed · auto-restored on scheduled date · sorted by wake date
Search snoozed…
Sort · Wake date ↑
From Subject · GL Actual Δ MoM Δ YoY Wakes Severity
☆
CM
Chandra Mouli
CFO · via ACTIVA
Review the Travel & Conveyance MoM jump — Feb 2026
GL 8410 Snoozed pending Q1 budget reset discussion with leadership team…
₹ 4.2 L
+22.5%
+8.1%
22 May
Warning
☆
CM
Chandra Mouli
CFO · via ACTIVA
Review the Office Rent escalation — Mar 2026
GL 8100 Snoozed: awaiting signed renewal letter from facilities team…
₹ 8.6 L
+4.2%
+6.5%
25 May
Info
☆
SC
Suresh Iyer
Finance Controller · via ACTIVA
Review the GST input credit utilisation — Mar 2026
GL 9450 Snoozed until quarter-close; pending tax consultant note…
₹ 14.8 L
+2.1%
+11.4%
30 Jun
Info
Double-click to open · snoozed items auto-restore on the wake date
Snoozed: reviews deferred to a future date. They auto-restore to Action Required when their wake date arrives.

Closed Reviews

38 closed · 35 accepted · 2 cancelled · 1 escalated · current FY
Search closed reviews…
Sort · Closed date ↓
Owner Subject · GL Actual Δ MoM Δ YoY Closed Outcome
☆
RK
Ravi Krishnan
Procurement Head
Re: COGS material cost spike — Feb 2026
GL 5010 ✓ 3/3 archived Vendor rate revision approved; long-term contract negotiated. CFO accepted with note…
₹ 1.84 Cr
+14.2%
+19.8%
14 May
Accepted
✓ Closed · full Q&A archive · R-2026-02-0089 Sent 06 Feb · Responded 09 Feb · Accepted 14 May · 8d cycle
  1. Which raw material categories drove the +14.2% MoM increase, and what was the price-vs-volume split?
    RK Ravi Krishnan · 09 Feb 11:42 Two categories: steel (~55% of spike, primarily price — LME steel +12% Jan→Feb) and copper (~30%, mixed price/volume from a 1-time Q4 build). Remaining 15% from sundry consumables. Detailed line-item breakdown in COGS_5010_Breakdown.xlsx.
  2. Is the vendor rate revision documented and approved per procurement policy?
    RK Ravi Krishnan · 09 Feb 11:42 Yes — primary steel vendor (Mahalakshmi Steels) submitted revision ref VR-2026-014, approved by Procurement Committee on 28 Jan. Copy attached. Copper revisions still on spot.
  3. Do we have a hedge strategy or long-term contract proposal to mitigate future spikes?
    RK Ravi Krishnan · 09 Feb 11:42 3-year LTC with Mahalakshmi Steels signed 12 Feb — locks 60% of steel volume at avg ₹61.8K/MT with quarterly index review. Copper hedge proposal drafted for treasury — see Copper_Hedge_Proposal_v1.pdf.
CM
Chandra Mouli · CFO · accepted 14 May 16:30
Comprehensive response. LTC is the right call — please present Q1 savings projection at next board pack. Copper hedge: forward to treasury for review and report back end of Q1.
☆
PM
Priya Menon
CHRO
Re: Statutory bonus provision — Feb 2026
GL 6300 ✓ 2/2 archived Seasonal — bonus posted as per policy. Accepted, no further action.
₹ 15.0 L
+82%
+3.4%
12 May
Accepted
✓ Closed · full Q&A archive · R-2026-02-0103 Sent 03 Mar · Responded 05 Mar · Accepted 12 May · seasonal
  1. Is the bonus provision within policy and consistent with the FY26 budget for statutory bonus?
    PM Priya Menon · 05 Mar 09:12 Yes. ₹ 15.0 L is the full FY26 statutory bonus liability, computed at 8.33% on basic of all eligible employees (₹ 1.80 Cr). Consistent with FY26 HR budget line HR-22 (₹ 15.5 L approved). Lower than budget due to attrition in eligible cohort.
  2. Confirm the timing — is this a one-time Feb posting or will it recur?
    PM Priya Menon · 05 Mar 09:12 One-time annual provision as per Payment of Bonus Act. Always posted in February following statutory close. Will recur in Feb 2027 with the FY27 cohort. This is the same posting pattern as Feb 2025 (₹ 13.8 L).
CM
Chandra Mouli · CFO · accepted 12 May 10:30
Confirmed seasonal posting per policy. Adding GL 6300 to the seasonal-suppression schedule for Feb so this doesn't fire again next year — please coordinate with Suresh on the rule update.
★
AK
Anita Kapoor
CMO
Re: Marketing % of Revenue ceiling breach — Jan 2026
GL 7000 ✓ 3/3 archived Brand campaign required to defend market share; Board approved exception until Q2 close…
₹ 58.0 L
+38%
+24.0%
28 Apr
Escalated
↗ Escalated & closed · full Q&A archive · R-2026-01-0076 Sent 09 Feb · Responded 13 Feb · Escalated to Board 22 Feb · Closed 28 Apr
  1. What drove Marketing spend to 18.4% of revenue, breaching the 12% L1 ceiling?
    AK Anita Kapoor · 13 Feb 14:08 Q4 brand defence campaign in response to competitor (Sunrise Energy) regional launch in TN and KA. Three components: ATL print/OOH (₹ 22 L), digital paid (₹ 18 L), influencer activation (₹ 18 L). Approved at January marketing committee with FY26 budget reallocation from Q2 to Q1.
  2. Is this a one-off or sustained shift in Marketing % of Revenue?
    AK Anita Kapoor · 13 Feb 14:08 Sustained through Q2 — campaign continues into April/May for the new EV charger SKU launch. After Q2, marketing returns to baseline 9–11% of revenue. Quarterly breakdown attached in Marketing_FY26_Plan_v3.xlsx.
  3. What revenue uplift is expected to justify the ceiling exception?
    AK Anita Kapoor · 13 Feb 14:08 Projected ₹ 6.2 Cr incremental revenue in H1 FY26 from defended market share + new EV launch — implied ROAS of 4.2×. Tracking against this milestone-by-milestone with weekly leads/conversion dashboard shared with sales.
CM
Chandra Mouli · CFO · escalated to Board 22 Feb · closed 28 Apr 17:50
Material exception above 12% ceiling — escalated to Board per policy §5.2. Board approved 22 Feb (resolution B-FY26-04). Closing with the resolution attached; tracking ROAS quarterly. Anita to present milestone metrics at the May board meeting.
☆
CM
Chandra Mouli
CFO · cancelled
Re: Sundry expense anomaly — Jan 2026
GL 8920 Cancelled: posting reversed in Tally after data entry correction by accounts team.
₹ 0
—
—
22 Apr
Cancelled
☆
SC
Suresh Iyer
Finance Controller
Re: Interest coverage ratio — Q3 close
GL 9100 ICR maintained above 3× threshold post-refinancing. Accepted with treasury note.
3.4×
+0.3
+0.8
18 Apr
Accepted
☆
VR
Vikram Rao
VP Sales
Re: Top-3 customer concentration — Q3 close
GL 4000 Concentration explained by enterprise mega-deal; diversification plan attached.
62.4%
+2.1pp
+8.3pp
14 Apr
Accepted
Showing 6 of 38 closed reviews · Load more · Closed reviews retained for 7 years per policy
Closed: accepted, cancelled, or escalated reviews from this FY. Read-only archive — useful for trend analysis and audit response.

Review Inbox

9 reviews · 4 unread · 1 critical · 2 warning · 1 overdue
Search reviews…
Sort · Received ↓
From Subject Actual Δ MoM Δ YoY Received Type
★
CM
Chandra Mouli
CFO · via ACTIVA
Review the Contract Staff cost variance — March 2026
GL 6120 Contract Staff costs rose 133% MoM driven by new vendor onboarding…
₹ 21.0 L
+133%
+210%
14:48
Review
☆
AC
ACTIVA System
automated · no-reply
Daily Digest · 4 reviews awaiting action
DIGEST Your daily summary: 1 critical, 3 warnings pending. Earliest SLA: 17h 42m.
—
—
—
08:00
System
☆
CM
Chandra Mouli
CFO · via ACTIVA
Review the Marketing spend variance — March 2026
GL 7010 Digital advertising spend up 47% MoM; investigate channel attribution and ROAS…
₹ 28.0 L
+47.4%
+18.0%
11:20
Review
☆
AC
ACTIVA System
automated · no-reply
Power BI dataset refresh completed
SYNC Dataset 'FY26 P&L Daily' refreshed successfully at 14:32 IST · 728 rows processed
—
—
—
Yesterday
System
☆
SI
Suresh Iyer
Finance Controller
Re: COGS variance — Mar 2026 — additional context
GL 5000 Sharing the procurement note Ravi flagged — feeds into your review of this line item.
₹ 2.94 Cr
+8.4%
+22.0%
Yesterday
Mention
☆
AC
ACTIVA System
automated · no-reply
Weekly compliance metrics · week of 5 May
METRICS On-time response rate · 88% (target 85%) · 1st-pass acceptance · 74% · Escalation · 8%
88%
+3pp
+6pp
12 May
System
★
CM
Chandra Mouli
CFO · via ACTIVA
⏱ Overdue · Re: G&A overhead variance — Feb 2026
GL 8200 Response was due 3d 6h ago · escalated to secondary owner per SLA ladder.
₹ 12.4 L
+15.2%
+6.8%
11 May
Overdue
☆
CM
Chandra Mouli
CFO · via ACTIVA
Review the Office Rent escalation — March 2026
GL 8100 Lease renewal escalation 11% above CPI · cost ceiling breach pending.
₹ 14.8 L
+11.0%
+9.2%
10 May
Warning
☆
AC
ACTIVA System
automated · no-reply
Daily Digest · 3 reviews escalated yesterday
DIGEST G&A overhead, Marketing % of revenue, Direct material — see thread for details.
—
—
—
9 May
System
Showing 9 of 12 reviews · Load more · sorted by received ↓
Review Inbox: every dispatched review, response, and ACTIVA system note in one queue. Filter chips narrow by severity (Critical, Warning, Overdue) to focus on what needs attention.

Starred

3 starred · personal bookmarks · do not affect SLA
Search starred…
Sort · Date starred ↓
From Subject · GL Actual Δ MoM Δ YoY Starred Status
★
CM
Chandra Mouli
CFO · via ACTIVA
⏱ Overdue · Re: G&A overhead variance — Feb 2026
GL 8200 Response was due 3d 6h ago · escalated to secondary owner per SLA ladder.
₹ 12.4 L
+15.2%
+6.8%
11 May
Overdue
★
AK
Anita Kapoor
CMO
Re: Marketing % of Revenue ceiling breach — Jan 2026
GL 7000 Reference response · use as template for Mar 2026 review of same line.
₹ 58.0 L
+38%
+24.0%
28 Apr
Closed
★
SI
Suresh Iyer
Finance Controller
Re: EBITDA margin floor breach — Dec 2025
EBITDA Board pack reference — full analysis of one-time costs and recovery plan.
16.8%
-1.2pp
-3.4pp
10 Jan
Closed
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Starred: personal bookmarks for reviews you want to keep top-of-mind — used for board prep, audit defense, and reference templates.

Sent

28 sent · review dispatches you authored · current FY
Search sent…
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To Subject · GL Actual Δ MoM Δ YoY Sent Status
☆
PM
to Priya Menon
CHRO
Review the Contract Staff cost variance — March 2026
GL 6120 ● 0/3 answered Opened 14:53 · awaiting response · SLA 1 business day
₹ 21.0 L
+133%
+210%
14:48
Opened
✦ Follow-up Q&A · 3 questions · 0 answered · awaiting response Reminder fires at 17:18 (50% SLA)
  1. What specific business need triggered the new vendor onboarding this period?
  2. Are the rate revisions for the two existing engagements supported by approved variation orders or contract amendments?
  3. Confirm or revise the forecast for Apr–Jun 2026 given this structural shift.
Responder will see and fill these fields when they open the review from their Review Inbox. 0 of 3 complete.
☆
AK
to Anita Kapoor
CMO
Review the Marketing spend variance — March 2026
GL 7010 ● 0/3 answered Not yet opened · reminder due in 4h if unread
₹ 28.0 L
+47.4%
+18.0%
11:20
Delivered
✦ Follow-up Q&A · 3 questions · not yet opened Reminder due in 4 hours
  1. Was the spike driven by a specific campaign, channel re-allocation, or vendor change?
  2. Confirm whether the vendor concentration risk (top-3 > 60%) is addressed in Q1 planning.
  3. Provide a revised marketing % of revenue forecast for Q2 2026.
Responder will see and fill these fields when they open the review from their Review Inbox. 0 of 3 complete.
☆
RK
to Ravi Krishnan
Procurement Head
Re: COGS variance vs Budget — March 2026
GL 5000 ✓ 3/3 answered Forwarded from Suresh · opened 10:14 · response submitted
₹ 2.94 Cr
+8.4%
+22.0%
Yesterday
Responded
✦ Follow-up Q&A · 3 questions · 3 answered · pending CFO review Responded by Ravi Krishnan · yesterday 16:48
  1. Which raw material categories drove the +8.4% MoM spike — what is the unit price vs volume split?
    RK Ravi Krishnan Steel and copper drove ~70% of the spike. Roughly 60% price (commodity rally — LME steel +14% over the month) and 40% volume (Q4 build for the Goa plant scaled earlier than planned). Detailed sub-breakdown in attached XLS.
  2. Are commodity hedges in place for the next two quarters? If yes, summarise the coverage.
    RK Ravi Krishnan Yes — 50% of steel exposure hedged through 31 Aug 2026 at avg ₹62.4K/MT (treasury contract REF-FY26-H07). No copper hedge currently; recommend treasury review given continued LME volatility.
  3. Recommend whether procurement strategy needs to change for Q1.
    RK Ravi Krishnan Two changes: (a) consolidate steel buy to 2 mills from 5 — better pricing on volume commitments, draft term sheet ready; (b) move copper from spot to 3-month forwards for Q1 — supplier outreach started this week. Both for CFO sign-off.
☆
PM
to Priya Menon
CHRO · returned
Re: G&A overhead variance — Feb 2026
GL 8200 ◐ 2/3 answered · returned Need facility lease renewal letter attached
₹ 12.4 L
+15.2%
+6.8%
14 May
Returned
✦ Follow-up Q&A · 3 questions · 2 answered · returned for revision Returned by Chandra Mouli · 14 May 11:20
  1. What drove the unexpected facility cost increase this month?
    PM Priya Menon Lease renewal effective Feb 1 — ground floor expansion + new HVAC service contract added. Renewal was approved last quarter but cost only hit P&L this month.
  2. Is the increase one-time or recurring? Confirm the 12-month run-rate impact.
    PM Priya Menon Recurring. Run-rate impact ~₹ 1.8 L/month vs prior baseline — total annualised ~₹ 22 L. Already in FY26 budget approved Dec 2025.
  3. Attach the renewal letter and updated lease terms for the audit file.
    PM Priya Menon (no response submitted)
    Chandra Mouli: Returned — please attach the lease renewal letter and the HVAC service contract before this can be accepted.
Showing 4 of 28 sent · Load more
Sent: review dispatches you (or ACTIVA on your behalf) have sent. Status column shows delivery state on the recipient end.

Drafts

2 drafts · not yet dispatched · auto-saved
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To (draft) Subject · GL Actual Δ MoM Δ YoY Edited Status
☆
VR
to Vikram Rao
VP Sales · draft
Review the Revenue MoM decline — March 2026
GL 4000 Draft · waiting for additional context from sales ops before dispatch
₹ 4.82 Cr
+6.8%
+18.0%
13:22
Draft
☆
FH
to Facilities Head
Admin · draft
Review the Office Maintenance YoY jump — Q4
GL 8300 Draft · escalation note in progress; verifying repair quotes from facilities team
₹ 6.8 L
+4.1%
+34.0%
Yesterday
Draft
Double-click to continue editing · drafts auto-save every 30 seconds
Drafts: in-progress dispatches not yet sent. Used when the reviewer wants to gather context before initiating the formal review.
My Queue · Active Reviews

In Progress

Reviews you've initiated that are mid-flight — narratives generated, awaiting owner response or pending re-run. The row action depends on the lifecycle state; tap any row to open the Review Canvas.

Filter Cycle · Mar 2026 · oldest is 2d 8h old
Review · GL Line Owner Actual Δ MoM SLA Remaining
6120Contract Staff cost spike ● Critical PM Priya Menon · CHRO ₹ 21.0 L +133% 17h 42m
7010Digital Advertising variance ▲ Warn AK Anita Kapoor · CMO ₹ 28.0 L +47.4% 2d 4h
5000COGS variance vs Budget ▲ Warn RK Ravi Krishnan · Procurement ₹ 2.94 Cr +8.4% 2d 18h
In Progress queue: every review for which a narrative has been dispatched but no final owner response has been accepted. SLA column counts down in business hours; rows turn red at < 25% remaining.
My Queue · Sent reviews

Sent

Reviews dispatched to owners, currently awaiting their first read receipt or first response. Once an owner opens the narrative, the review moves into In Progress. Use this queue to chase unread items.

Filter Average time-to-open · 4h 12m (target 8h) · 4 in breach
Review · GL Line Owner Actual Δ MoM Sent Delivery SLA
6300Annual Bonus Provision variance ▲ Warn PM Priya Menon · CHRO ₹ 13.0 L -13.3% Today 14:48 Not opened 2h left
7020Events & Sponsorships YoY AK Anita Kapoor · CMO ₹ 8.0 L +33.3% Today 11:20 Not opened 5h left
8200G&A overhead variance AD Admin Head ₹ 12.4 L +15.2% Today 10:08 Opened Breached 3h
4030Services Revenue trend VR Vikram Rao · VP Sales ₹ 42.0 L +27.3% Yesterday 17:22 Opened 6h left
9100Interest expense MoM SI Suresh Iyer · Finance Controller ₹ 4.8 L +18.6% Yesterday 14:15 Not opened Breached 12h
5020Contract Manufacturing variance RK Ravi Krishnan · Procurement ₹ 1.10 Cr +11.8% Yesterday 09:42 Opened 4h left
4020Product Revenue Export YoY VR Vikram Rao · VP Sales ₹ 1.28 Cr +22.1% 13 May 16:30 Opened Closed in time
8100Office Rent escalation ▲ Warn AD Admin Head ₹ 22.0 L +22.0% 11 May 09:30 Not opened Breached 2d 6h
7010Digital Advertising over-spend ▲ Warn AK Anita Kapoor · CMO ₹ 28.0 L +47.4% 12 May 14:08 Opened Breached 18h
Sent queue: reviews you (or ACTIVA on your behalf) have dispatched but not yet closed. Read-receipt status shows whether the owner has actually opened the narrative.
My Queue · Closed reviews

Closed

Accepted, cancelled, or escalated reviews from this financial year. Read-only archive — useful for audit defense, trend analysis, and reference precedents. Every closed review carries a CFO comment.

Filter Showing 6 of 42 · FY 2025–26 to date · retained 7 yrs per policy
Review · GL Line Owner Actual Δ MoM Closed Outcome CFO Comment
5010COGS material cost spike RK Ravi Krishnan ₹ 1.84 Cr +14.2% 14 May Accepted Vendor rate revision approved; long-term contract in place. Acceptable for FY.
6300Statutory bonus provision PM Priya Menon ₹ 15.0 L +82% 12 May Accepted Seasonal — bonus posted as per policy. No further action needed.
7000Marketing % of Revenue ceiling ▲ Warn AK Anita Kapoor ₹ 58.0 L +38% 28 Apr Escalated Escalated to Board; brand campaign approved as exception until Q2 close. Re-review 30 Jun.
8920Sundry expense anomaly CM Chandra Mouli ₹ 0 — 22 Apr Cancelled Posting reversed in Tally after data entry correction. No real exception.
9100Interest coverage ratio SI Suresh Iyer 3.4× +0.3 18 Apr Accepted ICR maintained above 3× threshold post-refinancing. Treasury note appended.
4000Top-3 customer concentration ▲ Warn VR Vikram Rao 62.4% +2.1pp 14 Apr Accepted Concentration explained by enterprise mega-deal; diversification plan attached for FY27.
Closed queue: showing 6 of 42 reviews from FY 2025–26 to date. The CFO Comment column captures the acceptance rationale — appears only on closed records, never on in-flight reviews.
Refex Financial Engine · Library

Prompt Library

Every prompt authored through the Refex Financial Engine. Click any row (Grid) or card (Card) to drill into its full version history with effective windows, diffs, and audit trail. Sort by any column header.

ID Name Bound to Ver Active window Last edited Status
PRP-014
Contract Staff — L2 Override
Priya MenonCHRO · primary·Ravi KrishnanProcurement
 Employee Costs · GL 6120 v3 01 Apr 2026 → 31 Mar 2027 Today · 14:32 Active
PRP-022
Q4 Tightening — Contract Staff (seasonal)
Priya MenonCHRO · primary·Chandra MouliCFO
 Employee Costs · GL 6120 v1 01 Jan 2027 → 31 Mar 2027 12 Apr 2026 Seasonal
PRP-003
Revenue MoM Decline Watch
Vikram RaoVP Sales · primary·Chandra MouliCFO
 Revenue (group) v2 01 Apr 2025 → 31 Mar 2027 28 Mar 2026 Active
PRP-005
Top-3 Customer Concentration
Vikram RaoVP Sales
 Revenue (group) v1 01 Apr 2025 → 31 Mar 2027 14 Feb 2026 Active
PRP-008
Direct Material Cost Variance
Ravi KrishnanProcurement · primary·Chandra MouliCFO
 COGS · Direct Costs · GL 5010 v4 01 Apr 2025 → 31 Mar 2027 02 Mar 2026 Active
PRP-011
Staff Cost Ratio Floor
Priya MenonCHRO · primary·Chandra MouliCFO
 Employee Costs (group) v2 01 Apr 2025 → 31 Mar 2027 18 Jan 2026 Active
PRP-016
Digital Advertising Spend MoM
Anita KapoorCMO · primary·Chandra MouliCFO
 Marketing · GL 7010 v3 01 Apr 2025 → 31 Mar 2027 08 Apr 2026 Active
PRP-017
Marketing % of Revenue Ceiling
Anita KapoorCMO · primary
 Marketing (group) v1 01 Apr 2025 → 31 Mar 2027 22 Mar 2026 Active
PRP-019
Vendor Concentration Risk
Anita KapoorCMO·Ravi KrishnanProcurement
 Marketing (group) v2 01 Apr 2025 → 31 Mar 2027 14 Mar 2026 Active
PRP-024
Office Rent Escalation
Admin HeadAdmin · primary·Chandra MouliCFO
 G&A · Overhead · GL 8100 v1 01 Apr 2025 → 31 Mar 2027 11 Feb 2026 Active
PRP-026
G&A Budget Overrun Watch
Admin HeadAdmin · primary·Chandra MouliCFO
 G&A · Overhead (group) v2 01 Apr 2025 → 31 Mar 2027 05 Apr 2026 Active
PRP-031
Interest Coverage Ratio Floor
Chandra MouliCFO · primary·Suresh IyerFinance Controller
 Finance Costs (group) v1 01 Apr 2025 → 31 Mar 2027 28 Jan 2026 Active
PRP-033
Gross Margin Floor (COGS)
Ravi KrishnanProcurement·Chandra MouliCFO
 COGS · Direct Costs (group) v1 · draft — pending activation — 15 May 2026 Draft
PRP-035
EBITDA Margin Floor
Chandra MouliCFO
 P&L · Aggregate v1 · draft — pending activation — 14 May 2026 Draft
Library shows all prompts authored across Group Heads, Ledger Heads, and seasonal windows. Each card surfaces full version history with effective dates so you can see when a rule changed and what was active during any past period.